IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.
International Office Administrator (f/m/d)*
The International Office Administrator is responsible for the day-to-day administration and coordination of international student and staff mobility at IT:U, in line with the Erasmus+ grant agreements, other scholarship frameworks and IT:U’s internationalization strategy. Under the guidance of the International Office coordinator the role supports accurate documentation, funding, and timely reporting of incoming and outgoing mobility activities. Additionally, the International Office Administrator provides Welcome Center support to international students and staff, offering necessary guidance on accommodation, visa and residence permit requirements, health insurance, registration, and other practical matters, while coordinating with internal departments and external stakeholders and supporting orientation and integration into the IT:U community.
Your tasks and responsibilities:
- Support mobility calls, information sessions and the selection process as part of the International Office
- Assist the preparation of grant agreements and interim mobility reports, helping with data collection, verification, and submission of required documentation
- Maintain steps from the nomination and application workflow in Mobility-Online to the final stages of post-mobility documentation, covering the steps taken by the International Office
- Support the administration of the Erasmus+ Inter-Institutional Agreements (IIAs) with the program countries and non-associated third partner countries
- Act as the first contact point for incoming students and staff
- Collect and archive all records, certificates and additional supporting documents for the retention period
Your strengths and skills:
- Bachelor’s degree or completed vocational training (or equivalent experience) in Business Administration, Education studies/Education Management, Operations, or a related field
- Hands-on experience in managing Erasmus+ mobilities is required
- Knowledge of other funding mechanisms and the broader European higher education landscape is a strong asset
- Experience in international student services, mobility programs, higher education administration, or a Welcome Center is very beneficial
- Proficiency in MS Office and confidence in using digital administrative systems
- English skills at a minimum level of C1 (written and verbal) and excellent communication skills are required; knowledge of additional languages is an advantage
- Excellent organizational, administrative, and documentation skills, with attention to detail and deadlines
- Strong interpersonal and intercultural communication skills, with a service-oriented approach
- Ability to work independently, manage multiple tasks, and collaborate effectively with internal and external stakeholders
What you can expect:
- Varied and customizable tasks in an innovative educational and research institution
- Unique opportunity to help build a new university
- Attractive campus with good transportation connections
- Free parking or Climate Ticket Upper Austria
- Flexible working hours through a flextime model and the option for home office
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